Executive Virtual Assistant

Headquarters: Kent, UK
URL: https://www.helmsbriscoe.com/associates/sduncan

JOB TITLE

Executive Virtual Assistant (Very Part-Time, Philippines-Based)
Support Business Operations | Trello, OneDrive, Microsoft 365, Cvent

ABOUT THE ROLE

I’m looking for a detail-focused, proactive Virtual Assistant based in the Philippines to support a global venue sourcing business with admin, reporting, and document preparation — mostly while I’m offline (UK-based).

This is a very part-time freelance role (8–10 hours/week) with potential to grow. You’ll help manage action lists in Trello, prepare client reports in Cvent, and keep key folders and templates organised across OneDrive and Microsoft 365.

The successful candidate will work closely with me behind the scenes and will be trusted with access to my business inbox, documents, and client files. You must be highly trustworthy, reliable, and comfortable signing a confidentiality and access agreement as required by HelmsBriscoe’s protocol.

KEY RESPONSIBILITIES

• Maintain and update my Trello action boards (status tags, priorities, carry-forward tasks)

• Link relevant OneDrive folders to Trello cards so documents and reporting are properly referenced

• Format Word and PowerPoint documents using branded templates

• Rename, organise, and store documents correctly in OneDrive

• Draft templated client and venue emails in Outlook for review (you will not send anything directly until trained and approved)

• Convert Excel visuals to PDF and insert into PowerPoint reports

• Prepare client-facing reports in Cvent using standard layouts and template sections

• Perform currency conversions using xe.com when needed for reporting

KEY SYSTEMS YOU’LL USE

• Trello – daily workflow and task tracking

• Microsoft 365 – Word, PowerPoint, Excel, Outlook

• OneDrive – document storage and version control

• Cvent – client reporting and venue sourcing platform

• xe.com – for live currency conversions (simple reference use)

BONUS SKILLS (NOT REQUIRED, BUT HELPFUL)

• Experience scheduling or posting to Instagram or LinkedIn

• Basic video editing or content repurposing in CapCut

• Able to track post engagement or help prep visuals if needed

IDEAL CANDIDATE

• Based in the Philippines

• Excellent written English (C1–C2 level)

• Highly detail-oriented, consistent, and organised

• Familiar with Microsoft 365 (especially Word, Excel, Outlook)

• Confident working inside Trello and following structured checklists

• Available to work PH mornings (ideally 8am–11am PHT)

• Must be honest, trustworthy, and discreet — this role involves access to confidential inboxes, client files, and internal systems

• Comfortable signing a HelmsBriscoe Assistant Confidentiality & Access Agreement (issued by HelmsBriscoe USA)

ROLE & PAY

• Time commitment: 8–10 hours/week

• Schedule: Flexible, ideally between 7am–1pm PHT

• Contract: Freelance

• Pay: Monthly via PayPal

• Rate: £6–£10/hour depending on experience

HOW TO APPLY

Email your application to: sduncan@helmsbriscoe.com

Please include:

1. A short message (no cover letter needed) explaining:

   • Your experience with the tools listed above

   • Whether you’ve used LinkedIn, Instagram, CapCut, or similar tools

   • Your current availability (PHT) and any other clients you’re supporting

2. A PDF version of your CV

3. Use this subject line:
   VA Application – [Your First Name] – Trello & Cvent Ready

✅ Please include the word “Checklists” somewhere in your message to confirm attention to detail.

Please note:
The selected candidate will be required to sign a HelmsBriscoe Assistant Agreement (issued via our US Head Office) covering confidentiality, platform access, and appropriate use of internal systems. You must be comfortable working under this framework.

To apply: https://weworkremotely.com/remote-jobs/s-e-duncan-independent-licensee-helmsbriscoe-executive-virtual-assistant